In addition to if and how you must provide pay stubs, state law can also dictate the information you should include on a pay stub. Use the map below to determine if your state requires you to provide pay stubs to your employees and in what form: Pay Stub Information Colorado, for example, requires that all pay stubs are provided in a printed or written form, while Hawaii allows employees to opt out of written/printed pay stubs to receive pay stubs electronically instead.
Some states also mandate in what form employees must receive their pay stubs. Regardless, providing a pay stub is good practice because it ensures you have solid backup information in the event of an audit.
State Pay Stub Regulationsįorty-one states plus Washington, D.C., require employers to provide pay stubs to their employees, while the remaining nine-mostly states in the southeastern US-don’t require employers to provide pay stubs to employees at all. Most states require you to use pay stubs in some form. They can serve as a useful record-keeping tool, helping you meet state requirements for tracking hours worked and wages paid. While there is no federal law regulating or requiring pay stubs, it’s a good idea to use them.
